Family emergency while studying abroad? You cannot defer coursework or the dissertation to the LSA you can only request a specific extension length. See also Extenuating Circumstances and Reasonable Adjustments (section 10). endstream endobj 430 0 obj <>/Subtype/Form/Type/XObject>>stream HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ If you are not sure whether you should use Extenuating Circumstances,Section 1: How to Use This Frameworkincludes details of all the different support that is available to you. Usually, you apply through your subjects department. For submitted coursework, where a maximum word count has been specified, the following procedure will apply: i) The length of coursework will be specified in terms of a word count or number of pages; ii) Assessed work should not exceed the prescribed length; iii) For work that exceeds a specified maximum length by less than 10% the mark will be reduced by five percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; iv) For work that exceeds a specified maximum length by 10% or more the mark will be reduced by ten percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; v) In the case of coursework that is submitted over length and is also late, the greater of the two penalties will still apply. You should be informed of the mitigation decision within one week of the EC Panelmeeting. Course lecturers will advise you of the word limits and format to be followed in their individual course, but the normal format for presentation is as follows: Illustrations should be included within the text, to fit within the A4 format. /Tx BMC You CANNOT use the EC process to appeal technical failures in any assessment on AssessmentUCL. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ 3A$s/n0{&A?X/c$m?&$X/c_ XD,k$? If you can imagine it, theres probably a society for it. UCL has a legal duty to ensure that you are not treated any less favourable, and that you have fair access to your education and all of UCL's services and support. Step 3: submit your application. We live by four promises. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ Source: Shutterstock. Yes, as long as they fall within the same 14-day period. If you are unable to complete assignments or attend required classes/exams due to unforeseen circumstances, you can apply for extenuating circumstances. endstream endobj 441 0 obj <>/Subtype/Form/Type/XObject>>stream there will be no penalty for submitting late). You can make an EC claim through Portico. SeeSection 1.5: Providing Supporting Evidence. If the illness of your relative has had a direct effect on you, such as an impact on your own health or mental wellbeing, you will also need to provide the appropriate medical evidence verifying the impact this has had onyoutoo. *'"&0M" f? However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panel. %PDF-1.6 % endstream endobj 429 0 obj <>/Subtype/Form/Type/XObject>>stream EMC Enjoy! The specific requirements for coursework vary between different modules, and you should seek advice from course teachers and/or personal tutors. They should be identified as Table 2 or Figure 1 etc, and all must have a short descriptive title. endstream endobj 432 0 obj <>/ProcSet[/PDF]>>>>stream Volunteering and UCL Academic Departments, Volunteering Service Student Led Projects Registration Form, Dissertation/research project extensions up to two weeks, Deferral without Tuition to the next normal occasion (typically the Late Summer Assessment Period) for controlled condition exams, Extension of 2 hours per 24-hour period for take-home papers (including 24-hour assessments), Deferral without Tuition to the next normal occasion (timing determined by the department) for quizzes and in-class tests, Deferral without Tuition (timing determined by the department) for practical exams, Name of the health condition orimpairment, Period of time that you have been seeing the practitioner for this condition /impairment, Length of time that the practitioner expects the condition / impairment tolast, Main symptoms of this condition which could impact on studies (e.g. No. Disability and long term illness:Disability, including ongoing, long term illness and recurring and diagnosed mental illness would not usually be considered under the Extenuating Circumstances procedure,with the exception where there has been a particular worsening,serious episode or mental health crisis and documentary evidence can be provided. . To contact the IOE EC team, please email ioe-ec@ucl.ac.ukFor further information visit the UCL Academic Manual. Self-certified ECs: No earlier than 2 weeks before the deadline. It is usually yourDepartmentalTutor, who should be listed on your Facultywebpages. Source: Kyle Loftus/Unslash. However, theywillconsider your circumstances if there is a significant failure of the University network systems or serious problems with academic project work such asequipmentfailure. %%EOF You can get advice on your circumstances from your Departmental Tutor ortheAdviceService. Although we encourage you to discuss coursework with others, the final product must be your own work. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please see, Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in the. Please be advised that all photographs of positive Covid-19 tests MUST have your student ID in the photograph and also have the date clearly visible on a phone or a laptop. We are improving our three campuses for people to study, work and live. Our events are designed to help you meet people, try new things and have fun. Work will not be accepted by email. If you have no supporting evidence, this year (partly as an acknowledgement of the continued impact of the pandemic) you may be able to self-certify for an extension twice during the academic year. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submit earlier. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. But life isnt always easy. The source should always be stated below the table/figure. What qualifies for extenuating circumstances? If your application is accepted, youll be notified of your new deadline or circumstances either by email, letter or in person. Were here to give you support when you need us, care about the things you care about, and fight for you when need someone in your corner. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT Please note that if we receive your EC request by Monday11.59 pm (UK time)of every week, your EC application will be considered at Thursday panel in the same week. This step-by-step guide will clarify how to do that. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please seeSection 1: How to Use This Frameworkfor more details. You can find the full enhanced Extenuating Circumstances procedure here. All coursework, projects and dissertations must be submitted via Moodle to Turn-It-In before 12.00 noon on the due date. Any claims submitted after the assessment has started must be accompanied by evidence. Please be patient. The length of extension you request should be commensurate to the EC you describe and the evidence you provide the EC panel will consider the most appropriate form of mitigation and may grant an extension of greater or shorter length than requested. These include: If you think you fall into the first bracket of situations, you should escalate your application. Extenuating Circumstances include, but are not limited to: During the pandemic, the definition of Extenuating Circumstances has been expanded toinclude: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (Annex 4.1.1: Grounds for Extenuating Circumstances). Extenuating Circumstances (often known as ECs) are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. Make sure that you know what you need to submit and the deadline for submitting claims. It can be unwise to request extensions because there is often a knock-on effect that means youll end up deferring the stress and bunching up deadlines. /Tx BMC If you cannot submit a self-certified EC claim, you will also need to provide the relevant evidence. This is a guide to the UCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. Please avoid sending photographs that you think illustrate your condition. review their decision. United Kingdom, Copyright 2023 University of East London, Extenuation Report 2015-16 for Academic Board, impair your examination performance prevent you from attending examinations or other types of assessment,or, prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date, unforeseeable-in that you could have no prior knowledge of the event concerned, and, unpreventable-in that you could do nothing reasonably in your power to prevent such an event, and, expected to have aserious impacton performance. hb```b``.g`c`odd@ A;2t`o6/rWx& x26>r@00 Jtt4 d30iS K231`6`K9 `pq kWdQcSb Once you have started any time-limited assessment, you cannot self-certify a deferral to the next assessment period. endstream endobj 428 0 obj <>/Subtype/Form/Type/XObject>>stream You should receive a response withinone week of submitting the request for review. Use the "Satisfactory Academic Progress Appeal - Unit Cap" form on the Financial Aid Website.) Police/crime report (a crime number on its own isnotacceptable). UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. , normally no more than one week after the first affected assessment. For all submitted coursework students should state the number of words in the text (excluding tables and figures, footnotes, the bibliography and appendices but including quotations and references in the text) in their cover sheet. If you do not submit the requested evidence, your claim will normally be rejected. Need support during your admission journey? However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panelreview their decision. You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. Theywontusually accept things such as viruses, disk corruption, printer problems etc. We also remain committed to making the application process accessible regardless of income level, and provide automatic fee waivers in many cases. endstream endobj 443 0 obj <>/Subtype/Form/Type/XObject>>stream hbbd```b``K@$Xa7X)"+! Short term illness / injury / hospitalisation: Medical certificate or letter from your doctor. All coursework should be submitted by 12.00 noon on the stated deadline. A figure caption or table title should be restricted to a succinct description of the figure or table to which it refers. References in the text should be in the author/date (Harvard) format. wide range of UCL support services are available for you, too. We may be able to support you better through the wider Student Support Framework. If you're struggling with situations beyond your control, extenuating circumstances could help. It's National Student Money Week - the perfect time to remind you of the financial support we have available to you. If you are not sure which mitigation is right for you, you can discuss this with your personal tutor or the IOE EC team. Further information about the types of evidence which you might be able to use is available inSection 1.5: Providing Supporting Evidence. You can find a guide to submitting your claim on Portico on the UCL website. Ifyou are still unhappy after the review, youcanappeal using the Student Complaints Procedure. See the assessment regulations. University is a big, exciting place. Together,wecanmake the world around usbetter, on campus and beyond. This will come into effect for 2024 applications (i.e. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. Processing time will depend on the institutions policy, but its usually between one and five working days. 'Extenuating Circumstances' (ECs) are events which are unexpected, significantly disruptive and beyond your control, such as a serious illness or bereavement. You can submit an Extenuating Circumstances claim to access mitigation such as an extension or deferring an assessment to a later date. You can only defer time-limited assessments (e.g. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. Is the claim supported by appropriate evidence? 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: Back-to-back self-certified ECs are not allowed. Make sure that the date you have requested is allowed under the claim type you are submitting. If your evidence isnt written in English, you must provide a notarised translation. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. Luckily, extenuating circumstances are there to support you during these situations. Original deadline is 1/5/23 and student has a SoRA extending this to 8/5/23. For any questions regarding extenuating circumstances, fee waivers and extensions, we encourage you to reach out to us directly by email or by phone at 401-863-2378. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the. If you self-certify then you should hear 1-2 working days. Where the deceased person is a close relative - partner, parent, child or sibling- then the death certificate alone willbesufficient. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. You can read the full Extenuating Circumstances procedure in the UCL Academic Manual: Chapter 2, Section 2: Short-term Illness and Other Extenuating Circumstances. endstream endobj 427 0 obj <>/Subtype/Form/Type/XObject>>stream Deadlines for Geography modules are available from the Moodle pages for each module. This must be specific, it cannot just say that you were ill, or that you told your doctor you had beenill. SeeSection 2.7: Self-Certification. endstream endobj 444 0 obj <>/Subtype/Form/Type/XObject>>stream Self-certification cannot be used to defer an assessment which you have already taken, or to suspend late submission penalties. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. Here are three students sharing their experiences of applying for financial support from us. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. Such students do not need to submit a separate EC application as an extension will be automatically granted as per their SoRA.If a student who already has a SoRA extension in place needs additional time and the grounds for EC are met, they are able to apply for further extensions using this process. Extenuating Circumstances include, but are not limited to: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual. endstream endobj 438 0 obj <>/Subtype/Form/Type/XObject>>stream We are one of the largest student-led organisations in the UK. Please pay careful attention to details in individual modules and make sure you are aware of the deadline stated on Moodle. UCL is yours, soshape it. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. The evidence must have (if applicable to yoursituation): Non-medical evidence: Needs to come from an appropriate, independent and verifiable authority such as a solicitor, a registrar of births, marriages and deaths, a police or fire officer or a court or tribunal officer. You must submit your late evidence no more than four weeks after submitting your EC application. If you have submitted a self-certified EC claim, this will be considered by staff in your department, who will try to give you a response as quickly aspossible. You are expected to take proper precautions and make back-up copies of your work and allow enough time to produce your work. Note that you can only self-certify if you submit your claim before the assignment deadline. You should receive a response withinone week of submitting the request for review. how to apply for extenuating circumstances ucl shadow stats australia] figurative language about mom; madden 20 cpu vs cpu franchise mode; bloomfield baptist church newsletter; ancel ad410 car compatibility; how to apply for extenuating circumstances ucl Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. dissertations refer to the dissertation handbook for specific guidance). At this point it is too late. Letter from your doctor or medical practitioner). Extenuating Circumstances (often referred to as ECs) are events which are, sudden, unexpected, significantly disruptive and beyond your control, You can submit an EC claim to access mitigation such as an extension or deferring an assessment to a later date, Any student considering an EC application needs to meet the. Where students can self-certify, mitigation is limited to: Self-certified claims can be submittedno more than two weeks in advance of the affected assessments, and can only be submitted before an assessment takes place. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. Longer-term conditions and disabilities that you may have are covered by UCLs Student Support Framework. You will need to provide the additional evidence within four weeks of being contacted. Conventional ECs: No more than 2 weeks before the deadline and normally no more than 5 working days after the deadline. As a student, you are responsible for making known any circumstances which may affect your performance at assessment in good time so we can consider how to respond. !)z)/VETU*P:BYG-r6BZSZY6bvc]v0QZq Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. Ordinarily, if something prevents a student from submitting an assignment on time, they can apply for an EC to extend the deadline, up to two times during the year. Further information about the types of evidence which you might be able to use is available in Section 1.5: Providing Supporting Evidence. Figures captions and table titles. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. endstream endobj 425 0 obj <>/Subtype/Form/Type/XObject>>stream EMC You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). Advertise a vacancy on our platform today. endstream endobj 447 0 obj <>/Subtype/Form/Type/XObject>>stream You should submit the EC on time and indicate that your evidence will be forthcoming. Youll still need to go through Portico as above, but we should be able to get back to you within a day or two to let you know the result. You must submit your late evidence no more than four weeks after submitting your EC application. If youre struggling with situations beyond your control, extenuating circumstances could help. Its therefore important to apply as soon as possible before your deadline to ensure you can plan accordingly. Photographs of LFT Covid-19 tests on their own will NOT be accepted as evidence for EC. Victim of crime :Police/crime report - a crime number alone isnotacceptable. What are extenuating circumstances for financial aid? endstream endobj 442 0 obj <>/Subtype/Form/Type/XObject>>stream In these circumstances you will need to provide a letter from a doctor or other registered medical professional stating the impact this event hadonyou. 535 0 obj <>stream You can only request deferrals 2 weeks in advance of the event. Unless instructions for the assignment explicitly state otherwise, blocks of prose placed in boxes, whether labelled as textboxes, figures or tables, must be included in the word count, Footnotes, but only when used to reference primary source material. You must proof-read and correct all errors. If your reason for considering extenuating circumstances is medical, you will need to provide medical proof of your condition. This means that students can self-certify without providing evidence for up to two separate periods within the 2022-23 academic session. 474 0 obj <>/Filter/FlateDecode/ID[<5B73B29DB8FA9243A0D5FE7EDEE066B7>]/Index[419 117]/Info 418 0 R/Length 173/Prev 109114/Root 420 0 R/Size 536/Type/XRef/W[1 3 1]>>stream Scans or electronic copies of maps, tables, etc., are often acceptable, but the source must be noted. If you experience sickness or an unexpected personal issue during an exam you can use the EC process to request a deferral. All Extenuating Circumstances claims must now be submitted on Portico. Section 1.5: Providing Supporting Evidence, Recent Environmental Change and Biodiversity. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) These are referred to as extenuating circumstances. You need to ensure that your submission for extenuating circumstances is made within one week of the circumstance taking place. While this may seem counterproductive when youre struggling to meet deadlines, the small effort it will take could really improve your grade. Applying for an EC STEP 1. Where a student has a SoRA, extensions will be granted from the adjusted deadline. Extenuating Circumstances are circumstances which impair your examination performance prevent you from attending examinations or other types of assessment, or prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date Such circumstances rarely occur and would normally be You are responsible for letting UCL know about any event that might affect your performance in assessments (exams or assignments) at the time that it takes place. kresge foundation jobs; dwarf rat vs mouse; sky internet down bolsover; terroni restaurant menu; Self-certified ECs do not require evidence but there are important limits to their scope: Self-certification requests are designed for circumstances where evidence is difficult to obtain or where the mitigation is limited to the point that it doesnt justify increasing workload pressure on GP practises by insisting on medical evidence. EMC The support universities offer will vary depending on the institution and your personal situation but is likely to come in the form of an extended deadline, extra time in exams, entitlement to a transcriber or notetaker, or increased accessibility. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT Submit your EC application as soon as possible, normally no more than one week after the first affected assessment. We are the representative body for University College London's (UCL) students, one of the most diverse student communities in the world. ECs are designed for emergencies. This would bring us to equal standing with UCL clubs and societies. If you have any concerns or questions about the Extenuating Circumstances process, enhanced Extenuating Circumstances Procedure, Annex 4.1.1: Grounds for Extenuating Circumstances, Student Psychological and Counselling Services, Ongoing employment as a critical worker, such as UCL students who work for theNHS, Significant technical issues in submitting coursework that are not reasonably foreseeable and which have a material impact on thestudent, Coursework extensions up to 14 calendardays, Suspension of Late Submission Penalties for coursework submitted up to 14 calendar dayslate, Deferral without Tuition to the next normal occasion (typically the Late Summer AssessmentPeriod), Permission to spread assessments between two assessment periods withoutpenalty, Name of the health conditionorimpairment, Period of time that you have been seeing the practitioner for this condition/impairment, Length of time that the practitioner expects the condition / impairmenttolast, Main symptoms of this condition which could impact on studies (e.g. Only one side of the paper should be used; double or 1.5 times line spacing should be used; and the print size should not be smaller than that used for this document (12 point).

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